Admissions Coordinator

Our Mission: We are driven by our mission to foster hope in God by closing the achievement gap and preparing our students for college and beyond. We are fueled by our love for God and his care for every one of our students which motivates us to get better every day. Hope Academy serves over 690 students with the objective of reaching 1200 students. Join our team of mission-driven brothers and sisters to work hard, do good, and make a difference.

‍

Very Important: Before applying please read and carefully review our Mission & Values as well as our Faith & Life Covenant, and our Guiding Principles about Cultural Harmony. All board members, faculty and staff are joining a covenant community in serving here at Hope Academy.

‍

Position: The Admissions Coordinator is responsible for walking prospective students and families through the admissions process with efficiency, care, and compassion!  The Admissions Coordinator will play a crucial role in fulfilling Hope Academy's vision to grow and serve more youth in our city with a remarkable, Christ-centered education. This position pays an hourly rate of $21-$23 depending on qualifications and experience.

The following reflects essential functions for this position but does not restrict the tasks that may be assigned.

Prospect & Inquiry

·      Respond to walk-in, phone, and online inquiries – submit new inquiries in PowerSchool as needed.

·      Assist with coordination, set-up and hosting of Admissions Tours and events.

·      Maintain PowerSchool records for each prospective student (requesting records, uploading teacher questionnaire, student application and any other additional items).

Application & Assessment

·      Communicate with, track, and assist families during the admissions process.

·      Ensure all necessary admission related documents are received from potential families and schools.

·      Ensure assessment materials are prepared and ready for use.

·      Proctor assessments for prospective students.

·      Schedule and score assessments for 3rd-5th grade applicants, host students and families during their assessment visit.

·      Maintain PowerSchool records for each prospective student.

·      Maintain an accurate numbers of enrollment and students who are in the wait-pool.

Interview & Acceptance

·      Coordinate and schedule family interviews, host families during their interview visit.

·      Coordinate new student checklist with school administration.

·      Assist with correspondence and mailing to potential applicants.

·      Communicate admission decision to perspective families/students in a timely manner.

US Decision Meeting (gather all pertinent applicant docs needed for team review)

·      Maintain PowerSchool records for each prospective student.

·       Create a summary overview of each applicant

·       Present each student in a timely manner

·      Communicate with, track, and assist families during the enrollment process.

Other Responsibilities

·      Schedule, attend and take notes at team meetings as needed.

·      Assist with annual Re-Enrollment.

·      Assist with providing data for reports needed for Leadership Team and Board meetings.

·      One on ones with supervisor for prayer, planning and accountability.

·      Work closely with Admissions Coordinator Lead for all admissions, support the Admissions team in various tasks as needed.

Basic Qualifications and Experience

·      High school diploma or GED

·      At least 1-2 years of demonstrated relevant administrative experience, paid or volunteer

·      Growing follower of Jesus Christ who desires to embrace the Hope Academy's Faith & Life Covenant

·      Bi-lingual in English and Spanish is required

Preferred Qualifications and Experience

·      Admission experience in educational or vocational settings.

·      Previous relevant experience working with non-profits and/or faith-based organizations.

Personal Characteristics

·      Genuinely pleasant and inviting.

·      Compassion, sensitivity, integrity, and reliability.

·      Community oriented.

·      Confidentiality regarding students, families, faculty, and staff.

Knowledge, Skills and Abilities

·      Excellent organizational and multi-tasking skills.

·      Exceptional standards regarding accuracy and attention to detail.

·      Proven ability and eagerness for organizational and administrative logistics.

·      Demonstrated ability to initiate and complete tasks and projects within a given timeline.

·      Ability to be flexible and respond / adapt to changing priorities.

·      Ability to work effectively and efficiently independently, as well as within a team structure.

·      Competent across ethnic, socio-economic, gender and generational lines.

·      Advanced user skills in MS Office Suite (Word, Excel, PowerPoint) and other organizational / communications tools such MS Office 365, etc.

·      Ability to quickly learn new technology database management tools. We currently use PowerSchool’s Enrollment and School Information System.

General Faculty Qualifications

·       The ideal candidate will have a passion for the mission and work of Hope Academy and a desire to play an integral part in growing the impact of Hope Academy.

·       Ability to effectively work in a multi-racial, multi-ethnic, and economically disadvantaged urban community.

‍