Our Mission: Hope Academy is driven by our mission to foster hope in God by closing the achievement gap and preparing our students for college and beyond. We are fueled by our love for God and his care for every one of our students which motivates us to get better every day. Hope Academy serves over 690 students with the objective of reaching 1200 students. Join our team of mission-driven brothers and sisters to work hard, do good, and make a difference.
Very Important: Before applying please read and carefully review our Mission & Values as well as our Faith & Life Covenant, and our Guiding Principles about Cultural Harmony. All board members, faculty and staff are joining a covenant community in serving here at Hope Academy.
Position Summary: The Bookkeeper supports the day-to-day financial operations of Hope Academy by maintaining accurate financial records, processing financial transactions, and assisting with accounting and reporting functions. This part-time position is responsible for a variety of bookkeeping functions, including accounts payable, deposits, credit card reconciliation, bank reconciliation, tuition payments, purchasing, and payroll support. The Bookkeeper works closely with the Director of Finance to ensure Hope Academy's financial information is accurate, timely, well-organized, and properly documented.
Responsibilities
Accounts Payable and Accounts Receivable
- Record deposits and other cash receipts accurately and in a timely manner.
- Reconcile bank accounts and investigate and resolve discrepancies.
- Manage tuition and student account activity through FACTS, including recording payments and reconciling financial information.
- Process and maintain purchase orders and related documentation.
- Maintain accurate vendor records and assist with year-end preparation and distribution of 1099s.
- Prepare and enter journal entries to appropriately record financial activity.
- Assist with payroll processing and related recordkeeping as directed by the Director of Finance.
- Maintain accurate accounts receivable records and assist with collection and reconciliation of outstanding balances.
- Prepare accounting reports and financial documentation as requested.
- Assist with month-end and year-end closing processes.
- Assist with preparation for the annual financial audit, including gathering documentation, reconciling accounts, and responding to information requests.
- Maintain organized and accurate financial records and supporting documentation.
- Identify, research, and resolve discrepancies or issues found in financial records.
- Work collaboratively with staff to ensure financial procedures and documentation requirements are followed.
- Maintain confidentiality of financial, employee, student, and organizational information.
- Perform other related duties as assigned by the Director of Finance.
Required Skills and Abilities
- Working knowledge of generally accepted accounting principles (GAAP) and bookkeeping practices.
- Quickly learns new software and systems and actively looks for ways to use technology to improve efficiency, accuracy, and processes.
- Strong attention to detail and a high degree of accuracy.
- Ability to organize, record, reconcile, and analyze financial information.
- Ability to use accounting and financial software (QuickBooks) to record, maintain, and analyze financial data.
- Proficiency with Microsoft Office, particularly Microsoft Excel.
- Strong organizational and time-management skills with the ability to manage multiple responsibilities and deadlines.
- Ability to identify discrepancies, investigate issues, and follow through to resolution.
- Strong written and verbal communication skills.
- Ability to work independently while also collaborating effectively as part of a team.
- Demonstrated discretion, integrity, and ability to maintain confidentiality.
Qualifications
- High school diploma or equivalent required.
- Associate degree in accounting, finance, business, or a related field preferred.
- Previous bookkeeping, accounting, accounts payable, or related financial experience preferred.
- Experience with accounting software and Microsoft Excel preferred.
- Experience with FACTS or other school tuition management systems preferred.
- Spanish fluency strongly preferred
This position is part-time, non-exempt, 20 hours per week.
Pay range is $25- $27 per hour.
